Try our free SAP Document AI ROI Calculator
Compare your current document-processing costs with an automated workflow and estimate potential savings, payback period, and ROI.
Why we built it
Proving that SAP Document AI can automate a process is the easy part. The harder question is whether a specific use case is worth the investment — and that question gets answered in a budget meeting, not a technical one. The ROI Calculator bridges the two. It turns a document workflow into a financial business case: what the current manual or legacy process costs today, what SAP Document AI would cost, and how long it takes to pay for itself. The output is the concrete cost-benefit data you need to justify the move to leadership. It is a tool we built at Inclusion Cloud and offer free of charge to our clients and workshop attendees. There is nothing to buy, install, or license, and you can run as many scenarios as you like.Getting in
There is no password to create or remember. You enter your email, we send you a sign-in link, and clicking it takes you straight in — the link expires an hour after it’s sent. From there, setup is just your company name and industry, and you’re ready to build your first use case.1
Open the calculator
2
Enter your email
Select Send me a sign-in link, then click the link that arrives in your inbox.
3
Name your account
Enter your company name and pick your industry. This is the workspace that holds your analyses.
4
Create a use case
Each use case is one workflow you’re considering automating. Keep as many as you like and revisit them any time — everything is saved.
Not receiving the sign-in email? Check your spam folder first, then write to SapResources@inclusioncloud.com and we’ll get you in.
What you’ll need
The calculator walks you through two short input steps. Rough estimates are fine — you can refine them later and watch the numbers move. Step 1 — Volume and document parameters- Documents processed per month
- Average pages per document
- Fields you need extracted from each document
- Minutes to process one document today
- Fully loaded hourly cost of the people doing it
- Maintenance and licensing cost of your existing capture software
- Any fixed per-document fees or other operational overhead
You don’t need exact accounting figures to get a useful answer. Start with your best estimate, see where the numbers land, then adjust the inputs to test different assumptions.
What you get back
- Current process cost — total manual effort per month, the headcount equivalent, and what your current process costs per month and per year
- SAP Document AI cost — your metered volume converted into blocks of 100, the SAP pricing tier that volume lands in, and the resulting annual cost
- Side-by-side comparison — monthly and annual cost charts putting the current process next to SAP Document AI
- 3-year projection — cumulative savings across the standard three-year IT investment horizon, with your payback point marked on the curve
- ROI summary — monthly savings, annual savings, payback period in months, and ROI percentage
- Optimization strategies — practical levers that lower your metering cost further: reducing the pages you send for extraction, field discipline, tier planning, batch processing, and deduplication
- PDF export — generate a report you can share with internal stakeholders
Working with your team
- Save and revisit — every use case is stored under your account, so assumptions can mature over time instead of starting from a blank page
- Invite colleagues — add teammates by email so they can review and contribute to the same use cases
- Share a read-only link — publish a use case as a link anyone can open without signing in, for the stakeholder who just needs the summary
- Track status — mark each use case as Draft, Business Evaluation, Approved, Rejected, or Delivered to keep a portfolio of candidate workflows organized